[UPDATED: August 21, 2013 –> clarification of extension]
[UPDATED: June 14, 2013 –> added details of extension]

The Bureau of Internal Revenue (BIR) has issued a new revenue regulation dated last year (Revenue Regulations No. 18-2012, October 22, 2012) but was only cascaded to businesses early this year that says you need to have new receipts (official receipts, invoices, delivery receipts, etc.) printed out on or before June 30 August 30 and surrender all unused receipts by September 10, 2013 10 days after the printing of the receipts. You can find more information by looking at the RMC No 44-2013.

However, a new update sent out last August 13, 2013 (Revenue Memorandum Circular 52-2013) clarified the usage of all unused receipts (principal and supplementary). Businesses can still use their old receipts until October 31, 2013, provided that they meet these two (2) criteria:

1. Old / Current ATP was released after January 1, 2011. This can be seen in the receipts themselves and the ATP form; and,

2. A new ATP was already issued to you on or before August 30, 2013.

If your business does not meet both of these criteria, prepare for a hefty penalty for non-compliance.

I advise you also read up on the difference between sales invoices and official receipts before proceeding.

BIR Ruling on Sales Invoices and Official Receipts

Reminder for Business Owners:

•  You will still incur penalties for late filing of ATP (1,000) regardless of when you accomplish this.

•  Remember to put a stamp “valid until October 31, 2013 only” on copies (original, duplicate, triplicate) of your receipts.

Since this is a government ruling, the only thing we law-abiding citizens can do is obey and comply with it. So “what do I now?” you may ask. Here are the requirements and procedures.

Requirements

1. Certificate of Registration, copy

•  This is the BIR 2303. Photocopy it, then you are good to go.

2. 0605 Payment Form for BIR Annual Registration (2013), copy

•  Every year, you have to renew your permits. This is the proof of payment and proof that you have renewed your permits for the year.

3. Authority to Print (ATP) Official Receipts, Invoices, and other Commercial Invoices

•  All receipts have to be printed by an accredited supplier of the BIR. One of the steps in registering your business is to secure an ATP so that you can have receipts printed out. This is needed. Otherwise, you have to pay a penalty of one thousand pesos (PhP 1,000).

4. Application for Authority to Print (BIR Form 1906). You can download this directly form the BIR website.

5. Last Booklet of Official Receipts, Invoices, and other Commercial Invoices.

Procedure

Part 1 – With the BIR

1. Go to Regional District Office (RDO) having jurisdiction over business address.

2. Get a queue number and wait for your turn.

3. Submit accomplished Bureau of Internal Revenue (BIR) form 1906, Authority to Print (ATP) together with the other requirements.

4. Releasing of ATP. Usually it take 3 to 5 working days before it will release.

Part 2 – With the Accredited Printer

1. Submit the new ATP to the accredited printer.

2. Processing of new Official Receipt and Invoices with accredited BIR Printer.

3. Releasing of new Official Receipt and Invoices.

•  Usually it will take 10 to 15 working days before it will release.

•  They will forward it to the BIR to have it stamped. If you do not get this done by June 30, a penalty will be imposed.

Part 3 – After the Release of the Receipts

1. Surrender all the old, unused receipts to the BIR. Do this within 10 days after your new receipts have been printed.

Do all these now. Do not wait until you reach beyond June 30. One of our resources told us that a penalty of twenty-five thousand to fifty thousand pesos (PhP 25,000 to PhP 50,000) will be imposed. If you need help in figuring out what to do, request your FREE consultation with us.